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Sharjah Institute of Documentation and Archiving

About the Sharjah Institute of Documentation and Archives

The Sharjah Centre for Documentation and Research, was established to reflect the vision of His Highness Sheikh Dr. Sultan bin Muhammad AL Qasimi, member of the Supreme Council of the United Arab Emirates, the Ruler of Sharjah, and in his belief in the importance of the document and its historical value. The Center aims at collecting documents, which form a vital material in the formation of the history of the Emirate of Sharjah in particular, and the history of the United Arab Emirates, and all issues relevant to this history through the decades in general. The Center shall facilitate the archiving, examining, and publishing the documents, and work hand in hand with governmental organizations and entities to maintain their archives.

From this point of view, the need for establishing an institute for studies, research, archive, documentations, and heritage, evolved. The new approach will promote the framework of governmental institutions through the development of government archives and document processing.

From this point of view, the need for establishing an institute for studies, research, archive, documentations, and heritage, evolved. The new approach will promote the framework of governmental institutions through the development of government archives and document processing.

Professional Diploma in Documents and Archive:

The Professional Diploma is a gateway for a major in Archiving. It introduces the student to the basis of archiving, and the methods of dealing with applied sciences in managing documents.

The vision:

The Professional Diploma Program shall provide specialized and qualified personnel, with the necessary expertise and knowledge, to work in governmental organizations and in various archiving units. The program will also support the sustainable development efforts in the Emirate of Sharjah and the UAE.

Curriculum:

  • Academic year: 8 months – two semesters
  • Number of credit hours: 30 credit hours (6 hours basic courses and 24 hours major courses)
  • Language of teaching: Arabic
  • ​Practical training: 100 training hours
Professional Diploma Study Plan
First Semester Second Semester
Course Number Course Title Credit Hours Course Number Course Title Credit Hours
1203110 Introduction to Information Technology 3 1211142 Archiving English 3
1203151 Introduction to the Science of Archiving and Documentation 3 1203162 Preservation, Prevention, and Restoration 3
1203153 Organizing Current and Mediate Archive 3 1203154 Introduction Archive Information Technology 3
1203155 Screening and Exclusion of Archive Documents 3 1203164 Administrative Organization and Legal Perimeter 3
1203157 Traditional and Electronic Archive Services 3 1203156 Preparing and equipping stores and preservation halls. 3​

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Admission Requirements for the Professional Diploma:

  • Minimum of a high school diploma or an equivalent.
  • GPA not less than 2.00 on graduation.
  • o Holder of Emirati nationality.
  • Student must be an employee at Sharjah Government, UAE.

Goals of the Professional Diploma Program:

  • Familiarize employees of the most important principles of documentation and archiving, and set up the methods of establishing a modern document management system, in accordance with international standards, and put it into effect.
  • Familiarize the employees of administrative work, the systems of the government entities, in addition to legislations and laws governing the work in the field of archiving.
  • Identify and train the employees on technical applications and leading documentation software, along with familiarizing them of information technology related to documents management.
  • Provide students with the essential skills to control the paper and electronic archiving processes.

Learning outcomes of the Professional Diploma Program:

  • Absorb knowledge on the technical services and processes in archiving, such us post work (input and output), in addition to the ability to survey the documents in use, prepare a classification system and plan their final destination.
  • Apply skills to produce, collect, preserve, organize and restore documents and archiving resources of all types and conditions. To collect documents, which are no longer in use, organize and keep them in designated places.
  • Apply the skills relevant to evaluating and preserving the archiving recourses.
  • Communicate effectively in an archiving work environment and absorb the relevant cultural, social, and moral concepts.

Areas of work:

Once the student completes the graduation requirements and receives the diploma, s/he becomes qualified to work in many careers in governmental organizations and departments such as:

  • Archiving units in governmental and privet organizations and departments
  • Information centers in governmental and privet sectors
  • Research and consultation centers
  • National archives
  • Electronic archives
  • Websites
  • Information technology organizations
  • Press establishments

The graduate may work in one of these organizations under one of the following job titles:

  • ​​Archive officer
  • Documents officer
  • Archival
  • Digital archive administrator
  • Electronic archive administrator